By Laws

LA CAÑADA/MAGEE NEIGHBORHOOD ASSOCIATION, INC.,  REVISED

April 2008

Article I - NAME

The name of the organization shall be the La Canada/Magee Neighborhood Association, Inc., aka LCMNA (herein referred to as the Association), a 501(C)4 non-profit Association located in Tucson, Arizona.

Article II - PURPOSE AND OBJECTIVE

The purpose of the La Canada/Magee Neighborhood Association shall be:

A.  To protect, preserve, and advance the best interests of the membership in cooperation with both residents and property owners.

B.  To maintain and improve the safety, integrity, and quality of the Neighborhood.

C.  To preserve the residential ambiance and atmosphere of the Neighborhood.

D.  To promote orderly and compatible land use and development in the best interest of the Neighborhood. 

E.  To work together concerning problems, issues, or concerns common to the Association, groups of members, or individual members. 

F.  To provide a voice for the members of the Association. 

Article III – MEMBERSHIP AND VOTING

A.  Membership:  Any and all residents, homeowners, and property owners within the boundaries (herein referred to as the Neighborhood) defined below are members by default and may choose to participate in and for the Association.   Membership and participation are voluntary. Membership shall include members of Homeowners Associations located within the stated boundaries of the LCMNA. Any resident, homeowner or property owner may decline the opportunity of representation and membership. Membership is promoted and assumed unless specifically declined.  The Association represents in general the Neighborhood as defined below.  At no time will the Association claim to represent the entire and total population of the Neighborhood unless supporting documentation is obtained.

Phone numbers, addresses, and emails of membership shall remain confidential.

Number of homes within the Neighborhood is approximately 2500

B.  Boundaries:  The Neighborhood is defined and stated as follows:

North Boundary: Hardy Road

South Boundary:  Ina Road, including the homes on the South side of Ina Road from Magic Lane to La Cholla.

West Boundary:  La Cholla Boulevard

East Boundary: Northern Avenue

C.  Voting.   Any duly qualified member shall have the right to one vote per single agenda item at regular meetings or any special meeting of the Association. Each property shall be represented by no more than one vote. Written response or opinion to any issue involving the association will be accepted in the event of absence from a meeting.

 Article IV -  POLICY

A. The Association shall be non-profit, non-commercial and non-partisan.

The raising and expenditure of funds shall be permissible only if such funds are used for the function and maintenance of the Association to the benefit of the membership and in accordance with the stipulations of a 501(C)3 corporation.

B. This association shall not enter into any legal agreements or lawsuits.

 Article V -  MEETINGS

A. Meetings may be called subject to the needs of the Neighborhood. Meetings of the Association shall be held as required.  A General Meeting of all association members shall be posted, advertised, and must be held at least twice a year. All meetings are to be considered as open door meeting.

B. Additional small group meetings may be required and held as to the needs of specific areas within the neighborhood such as residents within the 300 foot protest area of a rezoning or members of select committees working on association issues. Such meetings shall be held at the discretion of the reigning officers and relevant members.

C. No business shall be transacted at any special meeting without prior notice to members.

D. “Notice to members” shall be conveyed at least one week in advance of a meeting by the following means in any combination of uses:  printed newsletter or other written notice delivered via postal service or door-to-door flyers, or message sent via telephone, fax, electronic mail, A-Frame signs, or posted road signs, and announcement in one or more of the local newspapers.

Article VI – GOVERNMENT

Government of the Association shall be the Board of Directors, no less than three (3) nor more than twelve (12) members who shall be nominated and elected in accordance with these Bylaws. A quorum shall be two-thirds (2/3) of the Board of Directors. A majority affirmative vote of the Board of Directors present shall be required to ratify any changes (50% plus 1). The Board of Directors may be elected for a one or two year term. A volunteer may also stipulate the term of service for which (s)he is volunteering, subject to the approval of the board of directors.

A. The Board of Directors shall:

1. Administer and enforce all the Association rules and regulations

                        2. Administer the handling of all Association financial transactions

Article VII - OFFICERS

A. The mandatory officers of the Association shall be the President, Vice President, Secretary, and Treasurer.  In the event of a lack of volunteers to fill all the offices, the Treasurer and Secretary may be one-in-the-same. The President and the Treasurer cannot be one-in-the-same nor can they be related or reside in the same household.  All officers shall be members and reside within the Association boundaries.

B. Executive Positions or Special Committees shall be formed as deemed necessary by the membership and/or officers.

Article VIII – ELECTION OF OFFICERS

Due to the voluntary nature of participation in the Association, elections shall be held only in the event that: 

A. More than one individual volunteers for the vacant position(s). In such instances, officers shall be elected by a majority vote of the board members.  New officers may take office immediately upon conclusion of board member vote or at the discretion of and upon agreement of the board and exiting and entering officers.

B. A majority opinion of the membership, the resignation of any existing officers or the expiration of term limits shall require the solicitation/appointment/election of new volunteer(s) for office.

C. The existing officers shall solicit volunteer(s) from the membership when a vacancy in a current office or the creation of a new office, temporary office, or temporary committee presents itself.  Nominations/suggestions may also be made from the floor.

D. A Board Member or Officer may be removed by three-fourths (3/4ths) vote by the Board of Directors with or without cause. Any officer may resign at any time, by giving written notice to the Board, the President or the Secretary.  Missing three (3) consecutive board meetings can also result in the removal by the board. 

Article IX -  DUTIES OF OFFICERS 

A. The Association President:

1. Shall preside at all meetings of the Association and the Executive Committee if an Executive Committee is formed.  In the event of his/her absence, the Vice President (or Secretary, in the absence of a Vice President) shall officiate by default.  In the case of specific events or if it is his/her pleasure, the President may also designate another person to preside.

2. Shall be chief executive officer and have general management of and responsibility for the affairs of the Association.

3.  Shall be an ex-officio member of all committees.

B. The Vice President:

1.  Shall in the absence of the President, perform the duties and exercise the powers of the President.

2.  Shall also perform such duties as may be assigned by the President or the Board of Directors.

C. The Secretary:

1.  Shall attend all meetings of the Association.

2.  Shall record all votes, attendance, and minutes of all proceedings in a book kept for the purpose, or delegate these responsibilities in the event of her/his absence.

3.  Shall give or cause to be given all notices.  Shall provide Agenda upon request or over email.

4.  Shall perform other duties as may be prescribed by and under the supervision of the President.

D. The Treasurer:

1. Shall have custody of the Association funds and shall keep full and accurate records.

2.  Shall deposit all receipts in the name of and to the credit of the Association in such depositories as may be designated by the Association.

3.  Shall disburse the funds of the Association as authorized by the Association or President as authority is delegated.

4.  Shall render to the President and the Association whenever required and at each regular meeting, an accounting of all transactions as treasurer and of the financial condition of the Association.

5. Shall render at the direction of the President or the Association, Association funds and account records shall be subject to audit, the auditor being appointed by the President and approved by the board.

6.  Shall stipulate that all cash donations have two people present to count the cash prior to the cash leaving the meeting.   A cancelled check shall function as a receipt.

Article X -  COMMITTEES

Committees shall be solicited and appointed by the President on an as needed basis to work on special projects.

A.  Shall exercise all the powers given them by the Association and Bylaws.

B.  Shall act on all matters rising in the intervals between regular and special meetings and shall report such action at the next regular meeting or special meeting of the Association, as is applicable.  The Special or Temporary Committee or any member acting on behalf of the Association shall keep minutes of activity or meeting and submit them to the President within a reasonable time after the activity/meeting.

C. Shall coordinate the carrying out of the objectives of the board and shall administer the objectives of the Association as designated by the President and/or board.

D.  Shall recommend and submit new policies and changes in Bylaws for approval by the board, if so desired.

E. Shall meet at the call of the President on reasonable notice.  All meetings shall be noticed via email, phone, and/or mail as to date, time and subject.

F.  Shall suggest the need for special meetings of the Association.

Article X -   AMENDMENTS

Bylaws may be amended at a regular or special board meeting called for that purpose. All amendments shall be approved by a majority of board members present at such meeting. 

 

These Bylaws are approved by a majority vote of the current Board members on the __5th__ day of April  2008.

President    ___________    David Davis                         Vice President : _________     Stephen Hildebrand

 Secretary  ____________  Judy Moll                             Treasurer : ____________       Karen Sonnek

 

 

 

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